Councillor Initiative Fund

The Councillor Initiative Fund grant scheme enables your local West Lindsey District Councillors to make small grants directly to community projects and initiatives.

As one of the Nettleham ward’s two district councillors, I play an important role in local life, community and issues. This scheme gives me the ability to award small grants, that are paid quickly, to support a wide range of projects, that benefit the wider community.

About the Councillor Initiative Fund (CIF)

Every Conservative District Councillor in the local elections of 2015 pledged to keep the Councillor Initiative Fund:

“We shall keep, for the next two years, at least, the Councillors’ Initiative Fund.”

I am very pleased to have proposed, at Full Council on 3rd March 2016, that the fund should be retained and funded for the remaining three years of our term of office until May 2019.

Each District Councillor has been allocated a fund of £3,000 available from June 2016 to February 2019. Councillors may seek out projects to support or we can be contacted directly to request funding. Grants are awarded at our discretion and on average are usually between £100 to £500; so they can support a variety of projects, throughout each year.

On this page you will find details of the criteria and eligibility to apply for funding from this scheme. There is also provided information about the typical process your application will go through.

You can contact me directly, using the details on the right-hand side of this website, to discuss your project ideas.

How to Apply

To apply for a grant you must first contact me and discuss your project. If I am minded to support your proposal and offer you funding I will send you copy of the application form via email. The form is not available to download from the Council’s website and is only available from your local district councillor directly. I will only supply the form electronically and will require it to be completed electronically and returned to me as an electronic version. Hard copies will be rejected.

The application form gives me information about your organisation, project and financial breakdown. Your application comes to me as your local Councillor to review and make a final decision on awarding a grant.

Once I am satisfied I will confirm that I wish to offer a grant, the Council will contact you to confirm the decision and arrange payment.

Grant Amount Available

  • The maximum grant available is: £3,000.00
  • The minimum grant available is: none

I will potentially fund up to 100% of the total project costs, however I believe that this money is best allocated to projects that also lever in additional resources from outside the district to our area; on that basis I will be more likely to support projects that demonstrate this attribute. Which means that I may request some match funding as a condition of offering a grant to your project.

It is my intention to release around £1,000 of my CIF monies each financial year.

Current Allocations

April 2016 – March 2017

  • Nettleham Handbell Ringers (£30) – Requested > CIF Form Issued > Applied > Approved > Award Paid
  • Mable Briggs Memorial Luncheon Club (£400) – Requested > CIF Form Issued > Applied > Approved > Award Paid
  • Queen’s 90th Birthday Street Party, in aid of  St. Barnabas Hospice (£200) – Requested > CIF Form Issued > Applied > Approved > Award Paid
  • Nettleham Twinning Association (£250) – Requested > CIF Form Issued > Applied > Approved > Award Paid

Available £1,000.00 | Allocated £880.00 | Unallocated £120.00


 April 2017 – March 2018

  • Ethan Maull Charity Cross-Channel Row (£250) – Requested > CIF Form Issued > Applied > Approved > Award Paid
  • Nettleham Heritage Association (£100) – Requested > CIF Form Issued > Applied > Approved > > Award Paid
  • Nettleham Festive Market (£200) – Requested > CIF Form Issued > Applied > Approved > Confirmed > Pending Payment

Available £1,000.00 | Allocated £550.00 | Unallocated £450.00


 April 2018 – March 2019

Available £1,000.00 | Allocated £0.00 | Unallocated £1,000.00

Criteria For the Scheme

Key Criteria

The following are the key criteria for this grant scheme:

  • Your project must be for the wider community benefit
  • You must be able to secure all required funding to receive a grant
  • All grants will be a one-off grant with no on-going funding support
  • Your project must not contravene any of our core policies and procedures
  • The project must be delivered within the district of West Lindsey

Positive outcomes and differences to the local community

The main aim of this scheme is to help support community projects. All applicants must provide information about the positive outcomes that will be delivered for local communities and people.

Here are some examples of outcomes your project could achieve:

  • Improved accessibility to a local facility
  • People’s health and wellbeing is improved
  • The local environment is improved or enhanced
  • Local residents are engaged or better connected

Organisational Requirements

Any organisation receiving a grant must have the following:

  • Constitution or similar governing document (excluding Parish/Town Councils)
  • Bank account in the same name as the organisation
  • Any additional supporting documents requested by us prior to making an offer

Freedom of Information Act

All grants that the Council make are subject to the Freedom of Information Act 2000 and any subsequent amendments. Therefore any information regarding a grant we award may be provided to any individuals or organisations requesting information under the requirement of this Act.

Grant Funding Agreement

If offered funding you must be able to comply with our ‘Grant Funding Agreement’ used with this scheme. A copy is available to view online at: www.west-lindsey.gov.uk/cllrfund

What Can a CIF Grant Be Spent On?

  • Equipment hire or purchase
  • Feasibility work
  • Capital works or expenditure
  • Training or capacity building
  • Improvements to community facilities
  • Environmental improvements
  • Revenue costs of delivering a project
  • Third Party Match Funding

What Can a CIF Grant NOT Be Spent On?

  • Anything illegal
  • Support to lobbying or campaign groups
  • Anything that will bring the Council into disrepute
  • Anything party political, including supporting political organisations
  • Anything contrary to the Council’s financial regulations or Council policies
  • Anything that an organisation or local authority has a statutory obligation to deliver
  • Projects based/operating outside of West Lindsey unless they provide significant benefit to communities within West Lindsey

Eligible Organisations

  • Registered charities
  • Constituted community groups
  • Parish Councils / Town Councils
  • Social Enterprises (e.g. CIC’s)
  • Schools or Academies*
  • Faith or Belief groups/organisation*

*Projects delivered by these organisations must be for the wider community benefit and not to support normal school activity or to promote any faith or religion.

Monitoring and evaluation

Monitoring and evaluation is an important part of any grant funding scheme. It enables the Council as an organisation spending public funds to ensure a project is achieving best value and delivering results for the local community.

Organisations that receive funding are expected to have appropriate systems in place for monitoring and evaluating their projects and activities including obtaining user’s views.

Using other funder’s evaluation or through our own monitoring we will ensure selective monitoring of grants will be undertaken to:

  • Approve that the project or activities have actually happened in the way described in the expression of interest and other request documentation
  • Collect feedback, including publicity, user comments, survey information etc.
  • Highlight project successes and identify the outcomes and impacts the grant and the project have made

All successful projects will be required to complete an end of project evaluation form. This form gives us information about the outcomes of your project and the volunteer contributions made. We use this information to highlight the importance of funding community projects and the value of volunteers.

How Are Funding Decisions Made?

All grant decisions for this scheme are made by individual District Councillors. We are responsible for awarding our allocated funds during the financial year. Councillors will make our decisions based on information provided by applicants, local knowledge and the criteria set out above.

All applications are reviewed by an officer of the council to ensure compliance with the schemes criteria and eligibility. Officers may stop a grant being awarded if it has or is likely to breach any of the schemes criteria or eligibility requirements.

All decisions made are final and there is no appeals process for this grant scheme.

Guidance Notes

Click the link below to download a copy of the Guidance Notes which accompany the scheme.

  • Councillor Initiative Fund – Guidance Notes v1.1 (currently unavailable)